One Account for 236,000 Fueling Stations
Many transport businesses need help managing fuel costs because they rely on drivers to accurately report fuel costs when using retail fueling stations. Those with the advantage of commercial card lock networks have increased control over fuel expenses. However, they must still spend time consolidating multiple billing statements from different fueling station networks. This leads to cost overages, excessive paperwork, and lost time.
Hunt & Sons, Inc. has found a solution to this common issue by partnering with two of the largest commercial fueling networks in the country, Pacific Pride and Commercial Fueling Network (CFN). With a single purchasing account, drivers can purchase fuel from more than 236,000 fueling stations across the US and Canada while providing you with a single bi-monthly expense report for all fuel purchases. In addition, you can use our online management system to monitor expenses and make real-time changes to how, when, and where your fuel cards can be used.
Managed Fuel System
Hunt Oil provides high-quality fuel management solutions for commercial clients ranging from small businesses to large corporate fleets. We can help you cut your overall fuel costs by eliminating familiar sources of waste, reducing costly mistakes, and making it more challenging to hide abuse and misuse of resources.
Transport businesses are often impacted by misreported expenses—purchases of food, alcohol, and other non-fuel items that are reported as fuel purchases—which account for about 15% of total fuel consumption. This abuse increases total fuel cost by as much as 30 cents per gallon over the retail pump price. Our managed purchasing system can eliminate this abuse and inappropriate use of your commercial fuel purchasing account.
Using our online account management system, you can set a wide range of card restrictions, including the following:
- What products can be purchased
- Days of the week and times when purchases can be made
- Maximum number of gallons that can be purchased
- Restricting usage in specific zip codes
Restriction settings are made in real-time, so when you activate or deactivate a card or change card restrictions, you can be secure knowing that the changes will take immediate effect. In addition, many cardlock fueling stations offer real-time updates with transaction information and alerts about error and denial codes, which allows us to see and fix the issue immediately. We provide 24-hour customer service at (800) 734-2999 for customers who need after-hours support for card issues.
At the end of each billing period, our clients receive a printed fuel management report, summary, and invoice for payment. This comprehensive report highlights your entire company’s fueling activity in thorough detail.
We also offer online account management. Our customers can log into our online data management server to retrieve information, including when and where purchases were made, vehicle odometer readings, estimated mile per gallon, type and amount of fuel purchased, price per gallon, and total cost.
This information can be exported to an Excel or CSV spreadsheet, which allows for easy import into third-party fleet management software or simply for recordkeeping. All invoices are stored in the system, so you can re-download any necessary historical invoices anytime.
System Features
Hunt Oil Company Inc. offers business fleets a wide range of controls for properly managing fuel consumption and driver activity. The following list of features are just some of the advanced tools we can offer your business.
Two Networks, One Invoice!
References: 🗹 Pacific Pride 🗹 CFN
Controls and Data Collection at the Fuel Island
Immediate Validation/Invalidation of Cards
Real-Time Restriction Updates
Retail Site Restrictions
Zip Code Restrictions
State Restrictions (for Retail Locations)
User Definable PIN Security
The user-definable PIN is easier to remember and can change when given to new employees for additional security.
Odometer Entry
Proper entry allows MPG analysis.
Per-Day Transaction Limit
Misc. Key Board Entry (*)
It helps code fueling activity by anything a user needs, such as job number, profit center, etc.
(*) This feature does not work at all retail sites and is dependent on on-site equipment. It will always be accepted at card locks, though.
Product Grade Restrictions
This ensures drivers purchase only the designated fuel grade, such as diesel or regular gas.
Gallon Limit Per Transaction
This prevents the overfilling of the tank, resulting in potential spills.
Gallon Limit Per Day, Week, Month
This ensures employee purchases match their fueling needs, reducing potential abuse.
Time of Day/Day of Week Restrictions
It helps prevent unauthorized fueling when an employee is not working for your company.
Fueling Activity Alerts
Card Usage Alerts
Management Reporting and Information Access
Comprehensive Management Reporting
This provides a complete fueling activity analysis including tax accounting and driver reporting.
Free Aggregate Fuel Cost Analysis
Do you want to know how much you can save? Hunt Oil offers prospective customers a free aggregate fuel cost analysis, which breaks down how much your current fuel purchasing program costs you and how much money you save by upgrading to our fuel management system.
Use the contact form to submit a fuel cost analysis request along with information about your current business operation. A fleet consultant will provide you with the results of our analysis shortly.
We are dedicated to meeting your complete petroleum needs. Call (800) 734-2999.